In 2018, Muscleware released the first version of Muscleware Statistician - a FREE desktop software product for Statisticians, as a value-add to our cloud-based Promoter solution. Muscleware Statistician is a tool Statisticians use to bridge the gap between the online data, show day documents, and the process of scoring and statistics.
Muscleware Statistician operates completely offline - no internet connection required! The software also boasts built-in score calculators, a ton of automatic data validations and checkpoints, and a powerful document generation engine that can create perfectly rendered vector PDF documents with the click of a button.
Thank you for learning about (and using) the Muscleware Statistician software. If you have any questions, or would like to book an online training session, please contact us.
Muscleware Statistician can be run on virtually any computer that runs Microsoft Windows, and will take full advantage of whatever hardware resources are available to it.
(Mac users - you can run Muscleware Statistician too! See the note below!)
In other words, a faster processor, more RAM, a solid-state hard drive, etc. will provide a better user experience, but there's nothing preventing the software from running on older, slower machines. Even a second-hand, refurbished laptop purchased for a couple of hundred dollars will likely be enough.
For the purposes of simply having an answer, here are the baseline system requirements for Windows 10:
|Processor||1 gigahertz (GHz) or faster processor|
|RAM||2 gigabytes (GB)|
|Hard Disk||32 gigabytes (GB)|
|Display Resolution||1024 x 768 (1920 x 1080 recommended)|
All Muscleware components are cross-platform web and/or mobile phone tools, except for Muscleware Statistician, which is installed on a computer. Muscleware Statistician has been developed for Microsoft Windows.
The decision to use the Windows platform was made for several reasons; PC Laptops are significantly more cost-effective than Mac laptops, and though personal adoption of Mac computers has been on the rise since the introduction of the iPhone, the business world remains dominated by Microsoft Windows.
Installing and using Muscleware Statistician on a Mac is made possible by using Parallels Desktop. (The "Home" / "Student" / entry level edition is sufficient!)
Once Parallels Desktop is installed, and Windows 10 is running, you may proceed with the Muscleware Statistician Download and Installation instructions in (Section 2 below), within Parallels.
A huge thank you to IFBB Professional League Pro Athlete and NPC Promoter and Statistician Becca Sizemore for working with us to get this fully tested at a large live event!
Muscleware does not provide a software license, direct support, or assume any liability for ongoing maintenance of Parallels Desktop.
Parallels Desktop is a stable, widely used and inexpensive solution for running Windows applications on Mac computers. It is well documented and supported by Parallels Inc. We have tested even the least expensive, entry-level versions of Parallels Desktop (which, as of the time of writing this documentation can be purchased outright for approx. $80 USD), and used it at events with flawless function and performance.
However, Muscleware Inc. provides no guarantees or warranty, and assumes no liability for Muscleware Statistician running on Parallels Desktop (or any other virtualized/non-native Windows environment).
Ideally, between the Promotion team and the Stats team, someone has access to a Windows laptop. But, if only a Mac computer is available, we recommend purchasing/installing Parallels Desktop and setting up the software in advance of the event (not the day before the show!).
The latest version of Muscleware Statistician can always be downloaded directly using the link above.
You may choose to "Run" the application (to install immediately), or "Save" the application to a folder on your computer so you can install / re-install at your convenience. If you choose to "Save" for later installation, please see the Note in Section 2.2 below regarding potential prerequisites.
Installing Muscleware Statistician is as easy as selecting "Run" when prompted using the download link above, or double-clicking the saved installer file if "Save" was selected during download.
Nearly all modern versions of Microsoft Windows come pre-installed with the .NET framework, which is a development platform for Windows software that most newly-created software applications use.
If you get a message during installation that the .NET framework needs to be installed, cancel the installer and exit the installation of Muscleware Statistician. Download/Install the .NET 3.5 Framework here, and then run the Muscleware Statistician installer again.
* Mac users Windows on Parallels must install the .NET Framework prior to installing Muscleware Statistician *
In addition, Muscleware Statistician uses the Google Chrome engine for rendering PDF files. Google Chrome is the most popular web browser in the world (and it's free!). So, you've likely already installed it, but if not, please ensure Google Chrome is installed as well.
If Google Chrome is installed at the default installation path, Muscleware Statistician will find it, and no action needs to be taken.
If Google Chrome was installed in a custom directory, simply use the "Browse..." button to indicate where to find it.
Finally, if Google Chrome is not installed at all, the "Download Chrome" button will open your default web browser to the Google Chrome download page.
An internet connection will be required to download Google Chrome. We suggest getting Chrome installed in advance (if it's not installed already!).
The 'Document Output Path' is a location you can specify that Muscleware Statistician uses as a destination for all generated documents. Simply use the "Browse..." button to specify a folder for Muscleware Statistician to use, and any/all documents generated will be found in this folder.
If you do not specify a 'Documents Output Path', Muscleware Statistician will create a folder on your desktop called "Muscleware Documents" and use this folder for your documents.
Number of Judges:
If "5 Judges" is selected, the score calculator will present 5 distinct Judges you will later enter scorecard data for. Selecting "7 Judges" will augment the score calculator to present 7 distinct Judges you enter scores for. If you are not clear on which mode to use, ask the Promoter, or the Head Judge, how many Judges need to be included in score calculations.
Test Judges are not included in this count. Only Judges who's Scores are counted toward final placings are included.
Drop High/Low Scores:
The "Drop High/Low Scores" is a fairly self-explanatory option (for those familiar with how bodybuilding contests are scored). If selected, Muscleware Statistician will disregard the highest and lowest score for each Athlete when calculating Class scores. If not selected, Muscleware Statistician will incorporate all Judges scores for each Athlete when calculating Class scores.
Per the NPC, "Drop High/Low Scores" is ALWAYS to be used. As such, this option has been set and disabled.
Additionally, as the Muscleware Statistician Settings dialog states, if "Scoring Calculator" options are changed *after* Score calculations have already been made (for any Classes), you must return to the scored Class(es), re-load the Score Calculator and click "Calculate" to re-calculate the Scores for the Class(es). This must be done prior to generating the Finals Documents.
Create Scorecards for Classes with Only 1 Athlete:
As the dialog explains, Muscleware Statistician can optionally not create Judge's Scorecards for classes with only 1 Athlete in them. Ask the Head Judge what they prefer, and use the "Create Scorecards for Classes with Only 1 Athlete" checkbox accordingly.
When there are Test Judges present at events, they are provided a set of Judge's Scorecards for the Prejudging portion of the show (see Section 5.5 below for information about Creating Prejudging Documents after Check-ins are complete), and their scorecard scores must be recorded via the software. This data is received and processed by the NPC after the event.
Each Test Judge must be defined in the Event File in order for the software to provide the necessary score entry fields for this data. Test Judge configuration can be found on the "Scoring & Score Calculators" tab of the "Settings" dialog:
To add a Test Judge, simply click the "Add" button, and type in the Test Judge's name. This can be repeated as many times as necessary to define all Test Judges:
Check-ins can certainly be done prior to any necessary updates to the Class Schedule. But, Class Schedule updates must be done BEFORE "Create Documents" is used. See Section 5.5 for more information.
"Class Groups" (associated classes, for instance, A, B and C) must be positioned together and cannot be split up. This is why Class Groups appear as only one entry in the "Class Order" table (for example, "Open", rather than each individual class that is in the Open). This is a requirement of several software features, including the functions that determine what classes are grouped together for the purposes of overalls.
The Awards table displays each class of the Event, in the order of the Event, and provides selections to indicate whether the Top 3 Athletes will be awarded, or the Top 5 Athletes. Muscleware Statistician defaults to Top 5, however the number of awards being presented will depend on several factors, not the least of which is how many awards the Promoter has available.
These settings are important, because the "MC Sheet" indicates the Top 3 or 5 (per these selections) for the MC for Award Presentation. Incorrect settings will cause confusion for both the Expeditors, and the MC.
As the dialog explains, the "MC Sheet" also contains icons that indicate whether or not the Athlete is performing a posing routine for the current class. Posing routines are performed by Athletes the first time they appear on stage in each Category at the Finals portion of the Event.
By default, Muscleware Statistician assumes that only the Athletes in the Top 3/5 of the class (per the settings in the Awards table) perform posing routines. If the Head Judge or the Promoter decides that *ALL* Athletes will have an opportunity to perform their posing routine regardless of placing (which is common at smaller events, where there is more time available to have all Athletes perform routines), use the "All Athletes Perform Posing Routines in Applicable Categories" checkbox to ensure the "MC Sheet" to reflects this option.
The above settings apply to the MC Sheet that is generated by Muscleware Statistician as a guide for the MC at the Finals portion of the Event. To prevent confusion and delays for the MC (who is under enough pressure already!) ensure these settings are correct for the Event prior to generating the Finals Documents.
If you are unsure of how many athletes are being awarded in each class, or whether all athletes will perform routines (or only the Top 3/5), ask the Event Promoter.
The "Show IFBB Pro Card Winner Switches" checkbox is used at events where IFBB Professional League Pro Cards are awarded.
When enabled, the "IFBB Pro Card" column is added to the "Registrations" grid, and the switches within this column can be used to specify which Athletes / Entries are IFBB Pro Card Winners. (For more information, see Section 6.6.2 below).
These indication switches are independent of the automatically calculated Overall Winner indicators (which are based on scores), because often there are multiple IFBB Pro Card recipients, or other reasons why IFBB Pro Card winners who are not necessarily also Overall winners.
Whatever the case may be for the particular event, these switches are used to indicate the IFBB Pro Card winners for the purposes of the Final Results document, and data submission to the Organization.
"Show Manual Overall Override Switches"
Muscleware Statistician will only recognize overall groups/classes when there is more than 1 class winner of "like" classes to compete against each other.
The "Show Manual Overall Override Switches" checkbox toggles override switches, which appear as a new column in the "REGISTRATIONS" tab. These switches can be used in any situation where it is necessary to force recognition of overall winners, even when Muscleware Statistician doesn't automatically do so.
To provide a more complete explanation, consider the following two examples:
There is only one Women's Open Bodybuilding class in the event. The Promoter and/or Head Judge has decided that the winner of this class is to be awarded an Overall trophy, and be recognized as an Overall winner. Because there were not two classes (for instance, Lightweight and Heavyweight), we do not have two class winners to compare with each other to form what the software recognizes as an overall. The software will not create an overall Scorecard, a block to enter scores for the Women's Bodybuilding Overall, etc.
Using the OVERALL OVERRIDE switch for the appropriate class entry for this winner in the "REGISTRATIONS" tab, will force the Final Results document (and the data that is submitted to the NPC) to indicate this athlete as the overall winner for Women's Bodybuilding.
The Promoter is defining a Masters Overall for athletes competing in different age groups.
Muscleware Statistician will certainly recognize an overall for situations where there are multiple height or weight classes defined within an age group. For instance, if there is a Masters 35+ A, and a Masters 35+ B, the software will take the winner of each and create a Masters 35+ Overall.
Though uncommon, some events wish to take the winner of Masters 35+, the winner of Masters 40+, and the winner of Masters 45+ (for instance) and put these athletes together in an overall class. Muscleware Statistician does not recognize this group as an overall, since it containins Athletes from different age groups.
Again, using the OVERALL OVERRIDE switch for the appropriate class entry for the winner in the "REGISTRATIONS" tab will force the Final Results document (and the data that is submitted to the NPC) to indicate this athlete as an overall winner.
Disable Selected Overalls
Muscleware Statistician will create an overall scorecard, create score entry blocks in the Enter Scores dialogs and indicate overall classes on the MC Sheet, for ANY classes that the software determines can result in an overall group. This includes all situations where there are more than one True Novice, Novice, and/or Masters classes (Masters within the same age group - see 'Example 2' above).
Certain overalls can be disabled, to prevent the software from recognizing them. These checkboxes allow True Novice, Novice, and/or Masters overalls to be disabled.
"Event Date Override"
The date of the event is programmed into the Event File, and is displayed on all documents the software creates. For events that span across multiple days, this setting can be used to override the date in the event file, so that subsequent days will have the correct date on Created Documents.
If the Promoter has printed the Check-in sheets one-sided, references in this documentation to the "front side" of the sheet will be page 1, and "back side" will be page 2.
For non-English or multi-language events, the front side of the Check-in sheet is in the language the Athlete registered online with. The back side of the Check-in sheet is for use by Officials, and is always in English.
We recommend that Statisticians be present at Check-ins and receive completed sheets from Officials as soon as possible after the Athlete has been processed.
Additionally, this way, Statisticians will be able to create all of the Prejudging Documents with the click of a button, virtually as soon as the last Athlete is checked in.
Finally, if the Athlete signs the front-side of the Check-in sheet at the end of the process, this sheet can additionally be used as confirmation that the Athlete understands which class(es) they'll be competing in. This may save disputes during show day.
The notes that Contest Officials make on the Athlete Check-in sheets may not always be 'crystal clear'...
As a Statistician, do not be afraid to approach the Official that processed the sheet and ask for additional clarification. If later there are problems with Athlete classes or any other information, the Statistician is ultimately responsible, even if it was the result of unclear/ambiguous notes on the Athlete Check-in sheet. So, if you have questions, ASK!
It's important to recognize the difference between an Athlete who registered online, and an Athlete who registered on-site. Athletes who registered online will have pre-filled out Check-in sheets. Their information may need to be edited (Membership number added, Classes added/switched, etc., described in Section 5.2) but they exist in the Event File already.
Athletes who registered on-site (aka "walk ups") will have hand-written Check-in sheets, and will not be in the Event File yet - the Statistician will need to add them, as described in Section 5.3.
Check-ins staff must ensure Athletes provide proof of Membership prior to being able to compete.
If the event is sanctioned by the Canadian Physique Alliance (CPA), for instance, Promoters are liable for membership fees for any Athletes who compete with expired memberships (or no membership at all). Though this is not technically a Statistician's responsibility, and Check-ins staff should have required the Athlete to present proof of current active membership (and made any necessary notes) prior to the Athlete being given their Check-in sheet, the Statistician is the final gatekeeper in this effort.
Athletes who have not provided an Organization Membership Number will be colored in Red in the "ATHLETES" tab in Muscleware Statistician (see Section 5.3 below). This is simply an indicator that we do not have this data for the Athlete, and, if it hasn't been written on the Check-in sheet manually by the Check-ins staff, the ball was dropped on the Membership check!
Ensuring Athlete membership numbers are provided not only covers the Promoter in terms of potential penalties from the Organization post-show, this information also provides Muscleware with the unique data identifiers necessary to import contest results into the rapidly growing Athlete History Database. This comprehensive database will drive exciting future tools and capabilities.
So please, honor the Organization, and do us a favor too - make sure these numbers get entered!
Most Check-in tasks are done in the "REGISTRATIONS" tab of Muscleware Statistician. Registrations (aka Class Entries) represent Class(es) that Athletes have registered for.
The Registrations grid displays Registrations in "show class order" (the order the classes appear on stage), and then within those groups, they are sorted by Athlete Number (button/badge number).
When working with Registrations (or Athlete data), you can use the "Filter (Athlete #)" at the top-right to filter the grids to a particular Athlete Number. This becomes very convenient when processing Athlete Check-in sheets, as you can reduce your view to only the Athlete you are processing in the moment.
To clear your Athlete # Filter, simply use the "Remove" button to the right of the input box.
Registrations can be added two ways:
Right-clicking any Registration from the "REGISTRATIONS" tab and selecting "Add Registration..." (or using "Add Registration..." from the "Actions" menu while on the "REGISTRATIONS" tab) will display the "Add Registration" dialog with "<New Athlete>" chosen by default. If "<New Athlete>" remains selected, you are adding the first Registration for a new Athlete (an Athlete that does not yet exist in the Event file). For more information on adding new Athletes, see Section 5.3.1 below.
To add a Registration (class entry) for an existing Athlete, either select the Athlete from the "Athlete" drop-down (which is sorted by Athlete Number), or click the "Load" button to auto-select the Athlete that corresponds to the currently selected Registration in the "REGISTRATIONS" tab.
Right-clicking an Athlete from the "ATHLETES" tab and selecting "Add Registration..." (or using "Add Registration..." from the "Actions" menu while on the "ATHLETES" tab) will display the "Add Registration" dialog, with the selected Athlete chosen. Simply select the appropriate "Class" in the drop-down and click "Add".
Muscleware Statistician will not allow an Athlete to be registered in the same Class more than once. For more information, see Section 5.3.1 below.
There are several reasons why an Athlete Registration may need to be changed. For instance, if the Athlete Registered for a particular class online that official height/weight measurements determine is not the correct class for them, or, the Athlete might simply have a change of mind, and decide that they'd rather compete in a Masters class, an Open class, or maybe a class of a different category altogether.
Regardless of the reason, switching the Registration (class) is very easy. Double-click the appropriate Registration in the "REGISTRATIONS" tab (or Right-click and select "Edit Registration"). This will display the "Edit Registration" dialog. Simply select the appropriate Class, and click "Update".
Remember that you can use the "Filter (Athlete #)" to immediately show only the Registrations/Athlete grids to only a particular Athlete Number. This small trick allows you to focus on a particular Athlete incredibly quickly, and make any necessary changes. For more information, see Section 5.2 above.
Though uncommon (unless removing an Athlete from the Event entirely), situations may arise where Athletes need to have particular Registrations (Class entries) removed.
In most situations, it is beyond the scope of the Statistician's responsibilities to ensure the Athlete receives any necessary refunds when this happens. For more information, see Section 5.3.1 below.
Removing Registrations can't be undone. If a Registration is removed by mistake, it will need to be re-added. For information on adding Registrations, See Section 5.2.1 above.
The "ATHLETES" tab displays a grid of all the Athletes registered to compete in the Event.
The Athletes grid is automatically generated based on Registration data. An Athlete cannot exist without at least one Registration. In other words, to Add an Athlete, you add a Registration. (See Section 5.2.1 above).
In the "Add Registration" dialog, rather than selecting an Athlete from the "Athlete" drop-down (which would mean you are adding a Registration for the Athlete selected, which is an existing Athlete), select "<New Athlete>". Then you may proceed with entering the Athlete's details, as well as selecting the (first) class to add as a Registration.
For the first Registration added for an Athlete, all available classes are displayed in the "Class" drop-down. Once the first Registration is added, Muscleware Statistician determines the gender of the Athlete, and subsequent add/edits will only show the classes relevant to the Athlete's gender, to present shorter lists.
"Athlete Number" (button/badge number) is compared against existing data to ensure that the new Athlete Number isn't already assigned to an existing Athlete. New Athletes (Athletes who register on-site) should be assigned Athlete numbers by Check-ins staff, starting after the last assigned Athlete number for the Athletes who registered online.
There are exceptions, such as the Promoter having buttons/badges that are numbered out of sequence. This is fine... Muscleware Statistician doesn't require Athlete Numbers to be sequential, but it does require them to be unique.
Similar to "Athlete Number", "Member Number" must be unique. Muscleware Statistician will check for duplicates. If found, the software will additionally compare the home Country of the duplicate Athlete(s) and use industry logic to determine if these numbers should be allowed. Essentially, Muscleware Statistician recognizes which database the Member Number belongs to (NPC USA, NPC Worldwide, or CPA). Member Numbers must be unique within the same database.
"First Name" / "Last Name" pairs are checked against existing Athletes. If a duplicate is found, a warning is displayed. Because it's conceivable that two Athletes at an Event may have the same name, you may choose to allow this entry. The warning serves as a moment to take pause in case some investigating is necessary. (Check-ins staff may have had the Athlete re-register on-site in error, for instance).
Muscleware Statistician will not allow an Athlete to be registered in the same class more than once. If the new Registration is for an existing Athlete, this additional check is performed.
"Notes" are used for any details to be displayed in the "REGISTRATIONS" area for reference. Typically, this will be the officially measured height and/or weight of the Athlete.
It is beyond the scope of the Statistician's responsibilities to ensure new Athletes ("walk-ups" who register on-site) or existing Athletes (who add Registrations on-site) complete the appropriate financial transactions. Check-ins staff should be making the appropriate note(s) (including their initials) on Check-in sheets prior to the Athlete receiving their sheet.
At the same time, we are all on the same team - if you suspect the Check-ins sheet has been tampered with by the Athlete at some point during the Check-ins process, get confirmation from the Check-ins staff and/or the Official who processed the Athlete.
Right-clicking any Athlete in the "ATHLETES" tab and selecting "Edit Athlete" (or using "Edit Athlete" from the "Actions" menu) will display the "Edit Athlete" dialog for the selected Athlete. This dialog allows Statisticians to make any necessary Athlete Number, Member Number, Name and/or Age corrections necessary.
All of the same validation routines that run when Adding New Athletes are also run when editing Athlete data. For more information, see Section 5.3.1 above.
Athletes can be removed two ways:
If all Registration(s) for a given Athlete are removed, the Athlete is effectively removed.
Right-clicking an Athlete in the "ATHLETES" tab and selecting "Remove Athlete" (or using "Remove Athlete" from the "Actions" menu) and selecting "Remove Athlete", is essentially a shortcut that removes all of the selected Athlete's Registration(s), thereby removing the Athlete.
We suggest using the "ATHLETES" tab to remove athletes, as this will ensure that no Registrations are missed. If you opt to use the "REGISTRATIONS" tab, you can use the "Filter (Athlete #)" at the top-right to double check the Athlete Number of the removed Athlete no longer exists.
There is no "undo" when removing Athletes. If an Athlete is removed by mistake, or for any reason needs to be re-added, they will need to be added just as walk-ups are added. For information on adding Athletes, see Section 5.3.1 above.
Though a slightly more advanced feature, Muscleware Statistician provides Statisticians tools to define new Classes, which in turn allows Statisticians to split or combine existing classes as well.
Defining new classes, splitting and/or combining classes is not a judgement call to be made by Statisticians. Only use these features if instructed by Organization Officials.
If modifying Event Classes is necessary, Statisticians must be aware of National Physique Committee Rules & Regulations in terms of height/weight requirements. In most cases, adding another class to an existing category shifts the ranges of all classes within the category.
For example, 3 Bikini classes (A, B, C) have defined height minimums and maximums. If a 4th class is added (A, B, C, D), this changes the min/max height requirements of ALL of A, B, C and D. So, existing Athletes would likely need to be shuffled around to satisfy the new ranges.
This is not a problem of course, since the measured height/weight is written on the Check-in sheet by the Official. And, if the "Notes" field was used while processing Athletes at Check-ins, all heights & weights will be available for reference in the software. See Section 5.4.3 for the official NPC-Defined Class Breakdowns. With this information, Registrations can be moved around with ease. For information about how to edit Registrations (switch Classes), see Section 5.2.2 above.
Finally, the NAME given to the newly added class(es) is very important. Muscleware Statistician uses a special algorithm to determine what groups of classes result in overalls. Before modifying the Event Classes, please be sure to read Section 5.4.1 carefully.
To Add a new Event Class, Right-click any existing Class in the Classes grid, and select "Add Class..." (or while in the "CLASSES" tab, use "Add Class..." from the "Actions" menu). This will display the "Add Class" dialog.
Select the appropriate Category using the "Category" drop-down.
Give the new Class the logical name (for instance, "Novice B", "Class D", "Masters C", etc.)
As the dialog states, the name you specify for the class will be used later in the way Muscleware Statistician determines how to build the Overall Scorecards, the Overall Score Entry dialog / calculators, and the Final Results documents. Use the existing class names as an indication of what your newly defined class should be named - this should make it obvious.
Ultimately, it's all about the suffix. In non-bodybuilding categories, use letters (A, B, C, D, E, F, G, H, etc.). For Bodybuilding, use any of the properly named weight classes exactly (Bantamweight, Lightweight, Welterweight, Middleweight, Light Heavyweight, Heavyweight, Super Heavyweight).
Select from the "Insert After" drop-down to indicate when (in the order of the category classes) this class will be on stage.
Define new Class(es) as required to satisfy the necessary splitting of Classes. When finished, return to the "REGISTRATIONS" tab, and Edit the Registrations as needed.
Combining classes can be done via the "REGISTRATIONS" tab, by simply 'shuffling' the Athletes into the desired remaining classes, emptying out the classes that are no longer necessary (the software simply ignores empty classes).
There are options for Deleting Classes, but this is very restricted; Classes defined by the Promoter's original specifications for the online registration form cannot be deleted, and only Statistician-defined classes with no current Registrations existing for the Class can be deleted.
Don't worry about Classes existing for which there are no longer any Registrations; You can safely ignore them. They aren't hurting anything - they don't show up in generated documents, Score Entry dialogs, Score Calculators, etc.
After splitting and/or combining Classes, you can use the Registrations grid (or the "Enter Prejudging Scores" dialog - see Section 6.1 below) to double-check your edits.
The NPC-Defined Class Height/Weight Breakdowns are provided below for reference. Please be advised that the official resource for this information is the NPC News Online website. The charts below are provided in case Statisticians do not have an internet connection to access the NPC News Online website at Check-ins.
Muscleware strives to always have this information up to date, but again, please be advised that in the case of differences between this information and the official breakdowns on NPC News Online, the NPC News Online charts supersede the information below.
Once all of the Athlete Check-ins sheets have been processed, it's time to create the Prejudging Documents to be printed for use at the Event. To create the Prejudging Documents, click "Create Documents" from the main toolbar (or use "Create Documents" from the "Actions" menu).
All documents created by Muscleware Statistician will include appropriate Organization logos. These logo settings are not editable by Statisticians, as they are defined by the sanctioning body of the Event. Logo(s) may include IFBB Professional League, National Physique Committee (NPC), NPC Worldwide and/or Canadian Physique Alliance (CPA).
Depending on the printer you have available to you, documents may take time to print. There may be a 'life hack' here, depending on the Event Venue/Hotel...
Sometimes Venues/Hotels have business centers with commercial printers available. Simply copy the documents generated by Muscleware Statistician on to a USB stick - they are all PDFs, so they can be printed from any computer.
Additionally, as there may be a cost to use printers in business centers, sometimes you can simply print 1 copy of each document, and ask the front desk to make photocopies for you. Shockingly, many Venues/Hotels are happy to make lots of photocopies for you quickly (sometimes at no cost)!
If the Expeditor(s) have not worked an Event run on Muscleware before, provide this document to them in advance of the Prejudging portion of the Event. That way, they will have an opportunity to read and absorb the information on the first page, which essentially explains the document and describes how to use it. Since the document can be created in seconds right after Check-ins, it can be provided to Expeditor(s) long before the show starts.
|If a large asterisk appears to the left of the Athlete's name, this Athlete has not been seen (presented) yet, for the current Category - in other words, this is the first time this Athlete is being seen on stage. This may mean different things for different events, depending on how they are being run. For instance, this is an indication that this Athlete, for this class, should be presented on stage, whereas they may not be in additional class(es) within the same category.|
If specified in the settings, a Scorecard may not be generated if there is only 1 Athlete in the class. For more information, see Section 4.2.
If there are any non-official / non-standard Classes (classes that are not defined by the NPC) that Promoters include in their Events (subject to approval by the Organization, of course) and request scorecards for, a "Manual Scorecard Template" can be exported from the "File" menu as a Microsoft Excel document.
Muscleware Statistician will not provide Score Calculators, Score Entry, or include these "Classes" in generated documents of course (so as not to clutter official documents with "just for fun" Categories/Classes), but the "Manual Scorecard Template" allows scorecards to be created manually that use the same logos, format and layout as official scorecards.
If the Statistician re-creates this document after Prejudging (after all of the scores have been entered), Muscleware Statistician will auto-fill the document with the final class scores, and indicate any conflicts / "flip-flops", providing an automatic conflict detection document.
Encourage the Judges to use this document. This sheet protects them (and in turn, the Organization) from situations where the Judging might not make sense (potentially upsetting Athletes).
Judges are human beings, and it's very easy (especially with many Athletes/Classes) for oversights/conflicts with Athlete Crossovers to happen. Remember that scores and/or placings are never to be decided by the Statistician - as a Statistician, never put yourself in a position where you're modifying the Judge's scores to "fix" logic.
To display the Score Entry dialog for Prejudging Scores, use the "Enter Prejudging Scores" button in the main toolbar (or selecting "Enter Prejudging Scores..." from the "Actions" menu).
Muscleware Statistician builds and displays the "Enter Scores" dialog with respect to the current Athlete and Registration data. To match the Competitor List (and Scorecards), each Class "block" is created and displayed in show order, and contains Athletes in numerical order within it.
We advise Statisticians to use the built-in Score Calculators. Not only does this simplify the process, it also ensures Scores are validated and calculated properly.
Additionally, using the built-in Score Calculators allows the software to capture the individual scorecard scores, which are used in the Head Judge's Report. See Section 6.5.1 for more information.
Scores which have not been specified yet appear with a Light Red background.
Depending on the 'Score Calculator Mode' options configured in the Muscleware Statistician Settings dialog (see Section 4 above), Muscleware Statistician understands what the minimum and maximum possible Score values can be. As such, values outside of this range are corrected automatically. (The only exception being "Special" Score Codes. See Section 6.2 below for more information).
Duplicate Scores (Ties) are indicated with a Dark Red background. In most cases, ties are broken automatically with the Score Calculators. For information about breaking ties, see Section 6.3.2 below.
Save your work! Batteries die, computers crash, life happens. Use the "Save" button after Scoring each Class!
Muscleware Statistician has a couple of "Special" Score Codes that Statisticians can use in place of Scores (in the main "Enter Scores" dialog) to indicate special cases. These Codes need to be entered before the Score Calculator is opened, to remove the associated Athlete(s) from the Score Calculator's calculations.
|999||Athlete is a "No Show". This Athlete will not be included in the process of Calculating Scores with the Score Calculator, and will appear at the bottom of Final Results (last place) with a placing and Score of "NS".|
|888||Athlete has been "Disqualified". As with "No Show", Athlete will not be included in calculations, and will appear at the bottom of Final Results (last place) with a placing and Score of "DQ".|
At the top-right of each Class block in the "Enter Scores" dialog, there is a "Score Calculator" button. When clicked, the Score Calculator for the current Class is displayed, and built to match the Judge's Scorecards.
If any Registrations were modified after the printing of the Judge's Scorecards (as described in Section 6 above), use caution when entering the Scorecard values. The Score Calculators will be in Athlete Number order, whereas anything that may have been manually written on the Judge's Scorecard might not necessarily be in Numerical order (they will likely be at the bottom of the originally printed numbers).
Click "Save" on the main "Enter Scores" dialog to save these values in the Event File.
In order for Scores to be calculated, Muscleware Statistician performs the following validation checks on the Scores entered:
Firstly, all Scores must be entered. If Scores are missing, a notification will be displayed that reports which Athlete(s) have incomplete Scores.
For each Judge, Scores must be unique - duplicate Scores will be caught, and a notification will be displayed that indicates which Judge's Scores contain duplicates. The only exception to this would be for classes with more than 15 Athletes, where multiple 16th place entries are understood not to be errors.
For each Judge, Scores must be sequential. If there are 3 athletes, possible scores are 1, 2 and 3. If there are 4 Athletes, 1, 2, 3 and 4. etc.
For each Judge, Scores must be contiguous. If there are 3 athletes, an entered Score of 4 or 5 will be caught, and a notification will be displayed that reports which Judge's Scores are Incontiguous.
When Ties are detected, Muscleware Statistician invokes the automatic tie breaker tool.
The tie breaker displays the Athletes involved in the tie, and indicates each Judge's score that contributed to the tie, in addition to their relative placing, with respect to the other members of the tie.
The automatic tie breaker tool runs in a loop, breaking any ties it finds. In other words, even if there are multiple ties, or new ties are manufactured by previous tie breaks/adjustments, the tool will loop and break the subsequent tie(s). The tool will continue to loop until all ties are broken.
In extremely rare cases of 3-way or 4-way ties, and where these ties cannot be broken mathematically, a dialog will be displayed that reports that the automatic tie breaker cannot break the tie, and the scores will need to be reviewed by the Head Judge.
When Test Judges have been defined (see Section 4.2.1 above for Test Judge Configuration), an additional button will appear at the bottom-left corner of all Prejudging Score Calculators labelled "Test Judge Scores":
Test Judge Scores are not rigorously checked for logic inconsistencies as Official Judge's Scores are. The software will accept the data it is provided, and not offer any hints or correction suggestions. This is by design, as after all, this data is being evaluated.
Depending on the format of the Event (for instance, in "One-Show" a.k.a "COVID" format, where awards are presented immediately after Judging is completed), sometimes the Statistician needs to report the placings of a given Class immediately after calculating the Scores.
For this, there is a "Placings Preview" button at the top-left of each Class block in the "Enter Scores" dialog.
The "Copy" button at the lower left will copy this information to your Windows Clipboard in CSV format. You can "paste" it anywhere (for quick printing, for instance).
Additionally, the "Export for Print" button will immediately create a PDF of the results, to be printed.
In reality, often in "One-Show" formats, its fastest to simply have the Head Judge announce the placings by viewing your computer screen, or text messaging a photo of the "Placings Preview" to the MC for Award presentation!
Once all Prejudging scores are entered, Muscleware Statistician will enable the "Finals Documents" option in the "Create Documents" dialog.
If the Event is operating under a "split show" format, Categories for which all Prejudging scores have been entered can remain "checked" in the top section of the "Create Documents" dialog, while Categories that have yet to be Judged can be "unchecked".
In other words, as long as all Prejudging scores have been entered for the "checked" categories, the "Finals Documents" option will be enabled for you to create the Finals Documents. For more information, see Section 7.1 below.
For general notes on document logos, and tips for printing documents efficiently (and economically), see Section 5.5 above.
This document is for the Head Judge's eyes only. Do not allow this to be posted anywhere Athletes may see it, or given to anyone who may expose this information to Athletes, spectators, or any other unauthorized personnel.
If the MC has not worked an Event run on Muscleware before, provide this document to them in advance of the Finals portion of the Event. That way, they will have an opportunity to read and absorb the information on the first page, which essentially explains the document and describes how to use it - it contains all of the information below.
This document includes Athlete placing information and is for MC eyes only. Advise the MC that they must not show anyone this document that may expose this information to Athletes or spectators. Until the end of the Event, this document is as confidential as the Head Judge's Report.
|If a trophy icon appears to the left of the Athlete's name, this Athlete is in the top 3 or 5 (depending on the "Awards & Routines" settings. See Section 4.3 above).
Depending on how many Athletes are in the Event (and how much time is available for the Finals portion of the Event), the Promoter and/or Judges may decide that Athletes in the top 3/5 do not need to be presented at Finals, as they may just present the non-top 3/5 Athletes and move right in to a posedown for the top 3/5, followed by Awards Presentation.
If this is the case (and any other cases where it may be useful to know in advance who's getting awards), the MC will not need to present the Athletes with the trophy icon to the left of their name.
|If a music note icon appears to the right of the Athlete's name, this Athlete has not yet performed a routine for the current Category and will need to do so.
Conversely, if the Athlete has already performed their posing routine for the current Category, a music note icon will not appear to the right of their name.
By default, only Athletes in the top 3/5 perform posing routines. This can be adjusted in the "Awards & Routines" settings. See Section 4.3 above).
|(<Name>)||If the Athlete has already appeared on stage in any capacity for the current category, their name will be in parentheses (round brackets).
This is especially useful in Categories that do not have posing routines (Physique, Figure, Wellness and Bikini for instance) to indicate Athletes who have already been on stage. As with the star icon, this can be a valuable time saver if the Promoter and/or Judges decide that not all Athletes need to be presented for each Class of their Category.
The Right side is intended to be used for award presentations. Athletes are listed in reverse-placings order (as they would be presented with awards).
For situations where Athletes don't show up to Finals (or are otherwise disqualified), Athletes outside of the top 3/5 are indicated below the top 3/5 with a slightly shaded background. This provides the MC with the information they need about the next Athletes in line, if for any reason one or more of the top 3/5 Athletes aren't being awarded.
Athlete Bio Sheet functionality is only available if the Promoter originally specified custom fields on the online registration form. It's these optional custom fields (Occupation, Hobbies, etc.) that are displayed as options in the software.
If the Promoter has not instructed Muscleware to collect any custom fields on the entry forms, these options will not be available.
If the Event is in a "One-Show" format (with Awards being presented immediately after judging), the Statistician does not have the luxury of a break between Prejudging and Finals to generate/print the Overall Scorecards. Additionally, this can't be done in advance, since the Athletes in an Overall Class aren't known until the judging is complete for the last class of the overall group.
The "Create Overall Scorecard" () button, to the left of the "Scorecard Calculator" () button, will immediately generate an Overall Scorecards Document that can be printed the moment the last class of the Overall group is judged!
Additionally, there is an "Overall Group" () button to the right of the "Placings Preview" that will generate a document the MC can use to announce the Athletes who appear in the overall, while the Expeditors are rounding up the Athletes backstage.
The "Enter Overall Scores" dialog will only create Class "blocks" for categories will all Prejudging Scores entered, and uses the same logic for determining which Classes necessitate Overalls that the Overall Scorecards generator uses (for more information, see Section 5.4.1 above).
To show or hide the OVERALL OVERRIDE column in the "REGISTRATIONS" area, use the setting on the "Scoring & Score Calculators" tab of the "Settings" dialog.
For more information, see Section 4.5 (a).
Muscleware Statistician will recognize Masters overalls if there is more than one class in any particular age group (e.g. Masters 35+ A, Masters 35+ B will result in an optional Masters 35+ Overall).
However, the software will not group different ages together for an overall (e.g. Masters 35+ vs. Masters 45+).
If your event is doing this, or something similar, the Manual Overall Override Switches are the answer!
For these reasons and others, the Statistician may need to be able to manually specify additional overall winners, on top of what the software calculates based on the automatic grouping and overall scores.
The "Show Manual Overall Override Switches" will display 'toggles' in the "Registrations" table, that will allow Statisticians to set any Athlete, in any class, as an overall winner. The Final Placings (with Overalls) document will display both the calculated overall winners, and the overall override winners.
Once the Event is complete, and as soon as you can get an internet connection, click the "Send Data to Muscleware" button at the top-right of the screen, or from within the "File" menu at your earliest convenience.
This is a direct data submission to the NPC for NPC News Online, and also to the NPC Muscleware servers for archiving of results & placings.
Promoters are required to ensure Statisticians "Send Data to Muscleware" as soon as possible once the Event ends!
Certificate document(s) will be created in the 'Document Output Path', as defined in the "Settings" dialog (see Section 4 above).
All of the above documentation has been written largely under the assumption that Events are run "normally"/"conventionally". That is, a Prejudging portion followed by a Finals portion.
It's important to note that the "Create Documents" tool's first area provides a selection of Categories. As you may expect, this can be used to restrict the created document(s) to only the selected Categor(y/ies). This powerful feature allows Statisticians to create the documents for whichever group of Categories is necessary in the moment.
The Event File, ultimately, is a compact database file that is contributed to over the course of the Event. Muscleware Statistician can generate documents anywhere along the way, so long as the data required to generate the particular document(s) is available.
Statisticians can therefore handle shows in virtually any order necessary, over any period of time necessary (provided the Muscleware Event License is still valid of course!).
For instance, if Prejudging is happening for Male Categories on Day 1, and Female Categories on Day 2, the Day 1 Prejudging documents only need to contain the Male Categories. So, un-select the Female Categories in the "Create Documents" dialog prior to clicking "Create Documents", and the generated files will only contain the Categories necessary for Day 1. When generating the Prejudging documents for Day 2, un-select the Male Categories in the "Create Documents" dialog prior to clicking "Create Documents".
If Categories are on stage and being Judged/Scored, while other Categories are still being Checked-in and Athlete data is being modified, you will require at least two Statisticians; One to complete the Check-ins, and a second to process the scores of the Athletes being Judged. If this is necessary, see Section 7.2 below for very important information about managing Event Files.
Alternatively, Muscleware can provide two separate Event Files. If this is necessary/preferred, contact us in advance of the Event Deliverables being generated.
If events are run in "One-Show" format (aka "COVID" format), be advised that the "Enter Overall Scores" dialog can still be used when only some of the "Prejudging" scores are entered. The software will present any overall blocks it can, provided it has sufficient information to do so.
In other words, as long as all of the necessary scores are entered in the "Enter Prejudging Scores" dialog at the moment an overall needs to happen, simply "Save" the scores in the "Enter Prejudging Scores" dialog, close it, and open the "Enter Overall Scores" dialog.
When finished the overall, "Save" the scores in the "Enter Overall Scores", and switch back to the "Enter Prejudging Scores" to continue on to the next category.
If you have any questions about how to accomplish what's necessary for the Event you're doing Stats for, please don't hesitate to contact us directly and ask for advice.